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ion smart document solutions

Secure document archiving

What is document archiving?

Document archiving involves placing inactive documents into long-term storage in any data medium, allowing these documents to be readily available at a moment’s notice. In addition to providing easy retrieval for older documents, document archiving provides security and legal protections to ensure all documentation is accounted for. It also helps save valuable space both in your office and on servers.


Achieve a paperless office

Digitized information stored in protected digital archives means no more paper in the office: no more lost documents, printing headaches and overflowing file cabinets.


Simplify audit preparation

Secure archiving not only means you know where everything is, but that it’s organized, findable and accessible for audit preparation and delivery.


Meet compliance standards

Regulatory compliance standards are designed to protect people and companies. When documents are organized and secured, achieving compliance standards is greatly simplified and expedited.


Prepare for disasters

Natural disasters or malicious attacks can destroy unprepared organizations. Secure archiving supports your disaster recovery processes to help you bounce back from unforeseen catastrophes.

Which documents can DocuWare securely archive?

Finance and accounting

Finance and accounting

Finance and accounting

  • Invoices
  • Purchase orders
  • Shipping receipts
  • Bills of lading
  • Budget spreadsheets

Human resources

Finance and accounting

Finance and accounting

  • Resumes
  • Certifications and credentials
  • Performance reviews
  • Tax documents
  • Expense reports

Legal

Legal

Legal

  • Contracts and templates
  • Operating procedures
  • Reports

Sales

Legal

Legal

  • Product datasheets
  • Marketing brochures
  • Presentations and proposals

Why organizations choose DocuWare for storing documents

Fast, comprehensive document searching

Help meeting regulatory compliance standards

Help meeting regulatory compliance standards

Retrieve anything instantly

Find any document instantly, searching by its full-text content or by its index data.

Help meeting regulatory compliance standards

Help meeting regulatory compliance standards

Help meeting regulatory compliance standards

Simplify compliance

Secure, organize and implement processes that directly support HIPAA, GDPR, SOC 2 and more.

Native integration with Microsoft Outlook

Native integration with Microsoft Outlook

Native integration with Microsoft Outlook

Safely archive critical email

Securely archive and organize important business email directly from Microsoft Outlook

Integration with ERP, CRM and more

Native integration with Microsoft Outlook

Native integration with Microsoft Outlook

Connect applications

Access relevant business documents from the context of your CRM, ERP and other applications.


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